Privacy Policy
Last updated: September 2026
1. Overview
Rooted To Bloom Functional Medicine, PLLC (“Rooted To Bloom Functional Medicine,” “we,” “us,” or “our”) is committed to protecting your privacy and safeguarding your personal information and protected health information. This Privacy Policy explains how information may be collected, used, and protected when you visit this website or interact with Rooted To Bloom Functional Medicine through website-related communications and services.
This Privacy Policy applies to information collected through this website and related interactions. Protected health information collected in connection with healthcare services is handled in accordance with applicable privacy laws and our Notice of Privacy Practices.
2. Information We Collect
We may collect the following types of information through our website and related interactions:
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Name, email address, phone number, and other contact information.
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Appointment and scheduling information.
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Information submitted through website contact forms or other website communications.
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Communication records related to website inquiries.
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Payment and billing information processed through third-party providers.
Health information submitted through patient intake forms, secure patient portal communications, or clinical consultations is handled as protected health information in accordance with applicable privacy laws and our Notice of Privacy Practices.
3. How Information Is Used
Your information is used to:
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Provide healthcare services and clinical care.
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Communicate with you regarding appointments, care, and services.
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Process payments and administrative transactions.
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Maintain accurate medical and business records as required by applicable laws and regulations.
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Improve patient care and practice operations.
4. Third-Party Services
We use third-party service providers to support clinical and business operations, including:
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Electronic health record systems (OptiMantra).
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Payment processors.
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Laboratory testing companies.
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Scheduling or communication tools.
Third-party providers may collect, use, or process information according to their own privacy policies and terms. Where applicable, Rooted To Bloom Functional Medicine maintains appropriate agreements with vendors that handle protected health information, including business associate agreements when required.
5. HIPAA and Health Information
Rooted To Bloom Functional Medicine complies with applicable HIPAA Privacy, Security, and Breach Notification Rules regarding protected health information created, received, maintained, or transmitted in connection with healthcare services.
While reasonable safeguards are in place, electronic communication methods (such as email or website contact forms) may not always be fully secure. Please avoid submitting sensitive health information through general website forms unless specifically instructed.
6. Cookies and Website Analytics
This website may use cookies or similar technologies to support website functionality, analyze website traffic, and improve user experience.
7. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no method of electronic transmission or storage is completely secure.
8. Your Rights
You may request access to or correction of your personal information in accordance with applicable law. Rights regarding protected health information are described in our Notice of Privacy Practices.
9. Changes to This Policy
Rooted To Bloom Functional Medicine reserves the right to update this Privacy Policy at any time. Updates will be posted on this page with a revised “Last Updated” date.
10. Contact
Questions regarding this Privacy Policy may be submitted through the contact form available on this website. Please do not include sensitive health information in website inquiries.